About the Role
Position Summary
We are seeking a highly professional, discreet, and resourceful Personal Executive Assistant to support an Ultra High Net Worth Individual (UHNW) with a variety of personal, executive, and lifestyle management responsibilities. This is a part-time position with on-call availability as needed, requiring a flexible schedule and the ability to respond to time-sensitive requests.
The ideal candidate is polished, proactive, highly organized, and experienced in supporting high-net-worth clients while maintaining absolute confidentiality and professionalism.
Key Responsibilities
Executive & Personal Support
* Manage calendars, appointments, meetings, and personal commitments.
* Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
* Handle correspondence, phone calls, emails, and other communications on behalf of the principal.
* Anticipate needs and proactively resolve issues before they arise.
* Manage personal errands and special requests.
Lifestyle & Household Management
* Coordinate with household staff, vendors, contractors, and service providers.
* Assist with event planning, reservations, entertainment, and VIP experiences.
* Oversee projects related to residences, personal affairs, and lifestyle management.
* Maintain organized records of important documents, memberships, and personal information.
Administrative Support
* Track expenses, invoices, and reimbursements.
* Assist with document preparation, research, and reporting.
* Coordinate appointments with attorneys, accountants, financial advisors, healthcare providers, and other professionals.
* Maintain strict confidentiality regarding all personal and business matters.
Requirements
Required Qualifications
* Minimum of 2 years of experience as a Personal Assistant, Executive Assistant, Household Manager, or similar role supporting High Net Worth (HNW) or Ultra High Net Worth (UHNW) individuals.
* Proven ability to handle highly confidential information with discretion.
* Exceptional organizational and time-management skills.
* Strong written and verbal communication abilities.
* Proficiency with Microsoft Office, Google Workspace, and scheduling platforms.
* Ability to work independently and exercise sound judgment.
* Reliable transportation and valid driver's license.
Preferred Qualifications
* Experience supporting entrepreneurs, executives, family office principals, professional athletes, celebrities, or UHNW families.
* Experience coordinating luxury travel and managing multiple priorities simultaneously.
* Familiarity with private aviation, luxury hospitality, and concierge services.
Schedule
* Part-Time (approximately 10–25 hours per week)
* Flexible schedule based on the principal's needs
* On-call availability for urgent requests, occasional evenings, weekends, and travel-related support
* Some tasks may be completed remotely, with occasional in-person responsibilities as needed
Core Competencies
* Absolute discretion and confidentiality
* Professionalism and executive presence
* Strong attention to detail
* Problem-solving and resourcefulness
* Flexibility and adaptability
* Excellent interpersonal skills
* Ability to remain calm under pressure
Compensation
Competitive hourly rate commensurate with experience, plus potential bonus opportunities.
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**Ideal Candidate:** A trusted professional who understands the unique expectations of supporting an ultra-high-net-worth individual, can seamlessly manage personal and executive matters, and values discretion, responsiveness, and exceptional service above all else.
About the Company
*Client Overview
Founded in West Palm Beach, Florida, we are a private concierge and lifestyle management company dedicated to providing personalized support and exceptional service to high-net-worth and ultra-high-net-worth individuals and families. Our mission is to simplify our clients' lives by managing the details that matter most, allowing them to focus on their personal, professional, and philanthropic priorities.
We pride ourselves on delivering a highly customized, white-glove experience built on trust, discretion, and responsiveness. From executive support and lifestyle management to travel coordination, household oversight, and special projects, our team serves as a trusted extension of our clients' lives and businesses.
As a boutique firm, we value professionalism, confidentiality, and attention to detail, and we are committed to exceeding expectations through proactive service and unwavering dedication to our clients' unique needs.